Faculty Recruitment

Recruitment of Faculty and Research Professionals

The Faculty Recruitment System at the University of North Texas is designed to provide faster processing of employment information, deliver up-to-date access to information regarding job postings, and allow for more detailed screenings of Applicants' qualifications before they reach the interview stage. The system can be used to view applicants to your postings and change and monitor the status of an applicant through the hiring process.

The following titles are advertised with this system:

Regular Faculty
Librarians
Academic Administrators
Professional Research
PeopleAdmin Upgrade Training

Download the Faculty Recruitment Training Complete Guide.

Requirements for All Faculty Recruitment

All applicants must apply through the UNTS Careers Website, and all materials must be supplied through the system to be considered.
All external advertisements of published postings must be reviewed and approved by Academic Resources before being purchased and published.
A posting must stay active for minimum of five business days prior to being closed and any hiring materials being submitted the Office of Academic Resources.
Reference Checks need to be conducted for all positions. It is required that documentation be kept and recorded. It can be done at any stage prior to the verbal offer being made.
The Search Committee Chair within 14 days of the closing a posting regardless of if a candidate was hired, declined an offer, or the search failed, the following documents must be submitted to the Office of Academic Resources via email academic.resources@unt.edu.
- All selection matrix which documents all levels of candidate evaluations.
- Interview questions asked during each stage of the interview process.
- All agendas provided to each candidate during the recruitment process.
- The summary of search committee notes or minutes.
- Emails generated by the search committee or any communications with candidates.
- Any additional supporting reference check documentation.
- Any other related search materials.

Creating a Full Time Faculty Job Posting: Tenure/Tenure Track & Professional Track Faculty Hiring Process

Department submits ePAR with VPAA 131A form and search details form.
- If an open rank position, the ePAR should be submitted at the highest rank desired.
- The VPAA 131A form is needed for all positions except postdoctoral research positions.
Academic Resources will route the VPAA 131A for approval.
Upon final approval of the VPAA 131A, Academic Resources will approve the ePAR and create the draft job posting based on the information provided on the VPAA 131A forms.
The Academic Resources Coordinator (ARC) will create the posting from a job template and send to the following approvers before it is published:
- Search committee chair
- Department chair/unit administrator
- Dean
- Equal Opportunity and Title IX Office
- Academic Resources - this is the final approval and then posting will be published.
If any approver would like to make changes, they may deny the job posting and provide comments on requested changes or other reason for denial. Once any changes are made, the approval process will restart.

*If there is a Search Waiver, it should be provided with the VPAA 131A for signatures.

Reference Check Process

Reference Checks need to be conducted for all regular faculty positions. It is required that documentation be kept and recorded. It can be done at any stage prior to the verbal offer being made.

It is recommended to not request letters of reference at time of application. Candidate will provide a list of references. This will be standard on all applications.

Reference checks can be conducted by:

Requesting reference letters through the North Texas Career Portal system. This will send out an automatic link to individuals provided by the candidate on their application.
Conduct personal phone calls or outreach to references provided by the candidate. If this process is selected, the individual conducting the reference checks should submit this documentation to academic.resources@unt.edu before the offer is made.

Requesting Reference Letters in the North Texas Career Portal:

Search Chair or Department Chair will update the candidate's workflow to either “Reference Checks: Online” or “Reference Checks: Phone Calls”.
This will automatically send an email to the references the candidate provided to upload a letter within 7 days.
Once completed, or within 7 days the Hiring Manger/ Chair will reference an email of which references have been completed or expired.
References can be viewed in the application at the bottom of the page.

Offer Process for Regular Faculty Positions

If the verbal offer is accepted, the candidate can be moved to the “Recommend for Hire” workflow step by hiring manager (typically the department chair). The Hiring Packet (Drafted Offer Letter, VPAA 131B, VPAA 132, Transcripts (unofficial or official)) will be prepared by the unit and sent to the Office of Academic Resources (academic.resources@unt.edu).
Once the hiring packet has been approved, the Office of Academic Resources will prepare the hiring proposal within the North Texas Career Portal and send the candidate the offer letter via the North Texas Career Portal for the candidate to digitally review and sign.
Departments should not utilize the workflow steps of “Hiring Proposal” and “Offer to Candidate” the Office of Academic Resources will manage these workflow steps.
Once the candidate accepts the offer, they will be moved to the “Preemployment Process Initiated” workflow step by the Office of Academic Resources. At this step the candidate will be completing the background screening and are not cleared to proceed with hiring until they are moved to the “Cleared for Hire” workflow step by the Office of Academic Resources. Once they are cleared for hire, the hiring manager will receive a notification.

Closing a Job Posting

For any regular faculty search that will conclude after September 1, 2024, the Search Committee Chair within 14 days of the closing a posting regardless of if a candidate was hired, declined an offer, or the search failed, the following documents must be submitted to the Office of Academic Resources.

All selection matrix which documents all levels of candidate evaluations
Interview questions asked during each stage of the interview process.
All agendas provided to each candidate during the recruitment process.
The summary of search committee notes or minutes.
Emails generated by the search committee or any communications with candidates.
All reference check documentation
Any other related search materials

Once the candidate is moved into the “Cleared to Hire” workflow step, the Office of Academic Resources will notify the SCC that any remaining applications must be dispensed.

Please notify the Office of Academic Resources if the posting has failed, via email including the Department Chair and/or Dean in the communication. Please make sure to include justification for the decision in this communication. The Office of Academic Resources will dispense all applications and mark the posting as Canceled.

Reposting a Position

If it is determined that a current search has failed, and the search committee would like to begin a new search. The Search Committee Chair can request that a new posting be created.

If there are no changes to the search or financial commitments, the ARC will have the college Academic Financial Officer, Academic Resources, and Provost initial the original approved VPAA 131A form to acknowledge the continued intent to search for the position.
If there are changes to the position or any financial commitments, then a new ePAR and VPAA 131A will be needed.