Adjunct Recruitment Process

Adjunct Instructors are vital to the success of the teaching mission at the University of North Texas. The University is committed to offering competitive compensation and benefits packages to our Adjunct Instructors

The Adjunct Instructor recruitment process at UNT is designed to provide fast processing of employment information, deliver up-to-date access to information regarding job postings, and allow for more detailed screenings of Applicants' qualifications. The system can be used to view applicants to your postings and change and monitor the status of an applicant through the hiring process.

Job Codes

The adjunct recruitment and employment process is used for the following non-student instructional personnel classifications:

  • Job code 0700-Adjunct-instructor of record
  • Job code 0708-Adjunct 8 week assignment-instructor of record
  • Job code 0710-Adjunct Assistant-assistant to the instructor of record, assigned to a specific course for duties such as grading and tutoring
  • Job code 0770-ESL Adjunct-teaching select Intensive English Language Institute (IELI) courses in communication and writing/grammar
  • Job code 0703-PhD Student Mentor-mentorship of PhD students during their tenure in a PhD program

Compensation plan

An Adjunct Pay Schedule has been created to ensure appropriate compensation for adjunct instructors.  The rates on the pay schedule were determined based upon market data from comparable research institutions and academic disciplines.  Salaries below the minimum or above the maximum salary rate will require that a justification be attached to the ePAR.

Qualifications

All instructional faculty (including part-time and adjunct instructors) are required to meet the faculty credentialing guidelines established by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).  Required documents include an official transcript of the highest degree earned and a current C.V., which must be on file with the academic department or college as well as the Office of the Provost to meet accreditation requirements.  Undergraduate syllabi must be stored in the Faculty Information System.  A VPAA 132 form (Faculty Certification of Credentials) should be on file with the Office of the Provost for all instructional faculty.  Individuals who do not possess the required credentials to teach their assigned courses, will require submission of  a credentialing course matrix and narrative justification to the Office of the Provost for review and approval before courses may be assigned.

Process for Hiring a New Adjunct Faculty

  1. After the selection process, the department creates the offer letter using the Academic Resources template and then sends it to Academic Resources.   
  2. Adjunct initial offers will be sent through the North Texas Career Portal by Academic Resources. This will ensure timely credentialing, background checks, onboarding, and processing.
  3. Once cleared to hire, the department will process the hire ePAR.

This from should be submitted to academic.resources@UNT.edu and once the request has been approved Academic Resources will initiate the posting the North Texas Career Portal.​

The PageUp System is used to post jobs on https://jobs.untsystem.edu/ and also on InsideHigherEd, HigherEdJobs and Academic Keys to generate a larger pool of qualified candidates for adjunct appointments.

NEW Process for Returning Adjuncts effective Fall 2024

Adjuncts who worked the previous long semester, if continuing to teach in the same department, can be returned from Short Work Break (“SWB”) status via an Employee Change (“Empl Chg”) ePAR (without applying to a posting) as long as they are fully credentialed, have most current transcript on file with us and (if applicable) have completed their review in compliance with policy.

Process Steps:

  1. Academic Resources will provide a spreadsheet of adjuncts one month following the census date of each long semester of eligible adjunct faculty to rehire though this process for the subsequent long semester and/or summer.
  2. The department creates the offer letter using the Academic Resources template for adjunct offers and provides the letter to the adjunct to review, sign, and return to department.
  3. Department will attach the signed offer letter to the Empl Chg ePAR.  
  4. No need to send ahead of time to Academic Resources.
  5. Academic Resources will then review and approve ePARs based on offer letter and spreadsheet information.

*Academic Resources will provide a guide and process overview, as well as materials/info (such as spreadsheets with adjunct info), for each semester’s hiring cycle. 

**Note that adjuncts not returned via ePAR will be terminated when the mass termination process runs for the semester.  

Hiring Process

Selection

Departments should utilize the following strategies:

  • Establish an appropriate screening process upfront.
  • Utilize an applicant screening checklist or candidate rating form to ensure the selection process achieves a solid structure.
  • Consider all qualified candidates
  • Fair Screening and selection includes being:
    • Consistent
    • Non-discriminatory
    • Objective
    • Selecting the best qualified candidate(s)

Offers

  • As individuals are selected, departments will indicate them as “Under Review”, and then “Recommend for Hire”.
  • Academic Resources will review those selected to see if onboarding or background checks are needed, and notify the department so that appropriate documents can be sent with the offer letter.
  • Departments will issue offer letters directly, using the below template letter, to the selected individuals.
  • If needed, upon receipt of the signed offer letter, Academic Resources will send a link to the candidate to complete a criminal history check.
  • Signed offer letters, a completed VPAA 132 form, and official transcripts (if not already on file) are returned to Academic Resources.
    Offer Letter Template
    8-Week Offer Letter Template

New Employee Orientation

  • Orientation is mandatory and must be completed within the first 30 days of employment
  • The orientation session will automatically be available on canvas once onboarding is complete.
  • Adjunct will login with their EUID and password, then select the orientation course
  • For technical assistance contact CLEAR at or 940-369-7394

Length of Appointment

Adjunct Instructors are appointed on a semester by semester basis, according to the chart posted below in the Payroll Processing section.  The rate of pay is calculated on a per course basis.

Payroll Process

Each semester (fall, spring, summer) Academic Resources conducts trainings on payroll processing that includes information about ePARs for Adjuncts.  Please see our training page for the most current training.

Payroll dates for ePARs by semester

Semester Semester dates Payroll Dates (ePAR Dates) FTE (for 3 SCH)
Fall 2023 08/21 - 12/15 09/01 - 01/15 25%
Fall 8W1 08/21 - 10/13 09/01 -10/31 50%
Fall 8W2 10/16 - 12/15 11/01 - 01/15 50%
Winter Session 12/18 - 01/12 12/18 - 01/31 50%
Spring 2024 01/16 - 05/10 01/16 - 05/31 25%
Spring 8W1 01/16 - 03/09 01/16 - 03/31 50%
Spring 8W2 03/18 - 05/10 04/01 - 05/31 50%
Maymester 3W1 05/13 - 05/31 06/01 - 07/15 50%
Summer 5W1 05/20 - 06/21 06/01 - 07/15 50%
Summer 10W1 05/20 - 07/26 06/01 - 08/31 25%
Summer 8WK 06/03 - 07/26 06/01 - 07/15 50%
Summer 5W2 06/24 - 07/26 07/16 - 08/31 50%

Contact Information

For questions regarding the Adjunct hiring process, please email us at Academic.Resources@unt.edu and cc your college/area’s Academic Resources Coordinator:

Chance McMillan Nicole McAlister Melinda Rule Mary Atkins Patricia Rodriguez
Academic Resources Coordinator Academic Resources Coordinator Academic Resources Coordinator Assistant Director, Academic Personnel Director, Academic Personnel
College of Liberal Arts & Social Sciences College of Science College of Engineering Faculty Development Leave Data Requests and Reporting
Mayborn School Journalism Texas Academy of Mathematics & Science College of Music VPAA 11Bs & VPAA 11Cs Faculty Credentialing
College of Applied and Collaborative Studies College of Information G. Brint Ryan College of Business Tenure Stop-the-Clock Requests Administrative Appointments
College of Education Toulouse Graduate School College of Visual Arts & Design Modified Service Requests Professional Track Faculty
International Affairs College of Health & Public Service Academic Technologies Annualized Compensation Reappointment Process
 VP Enrollment College of Merchandising, Hospitality & Tourism Athletics Employment Verifications Faculty Search Waivers
Housing & Residence Life Libraries VP Finance & Administration Faculty Departures Courtesy Affiliate, and Joint Appointments
Auxiliary Services Administration VP Research and Innovation   Annual Faculty Salary Notices Faculty Leaves
VP Student Affairs VP Digital Strategy and Innovation     Retention, Merit, and Salary Evaluation Requests and Benchmarking/Research
Student Affairs-Wellness