Adjunct Recruitment Process

Adjunct Instructors are vital to the success of the teaching mission at the University of North Texas. The University is committed to offering competitive compensation and benefits packages to our Adjunct Instructors

The Adjunct Instructor recruitment process at UNT is designed to provide fast processing of employment information, deliver up-to-date access to information regarding job postings, and allow for more detailed screenings of Applicants' qualifications. The system can be used to view applicants to your postings and change and monitor the status of an applicant through the hiring process.

Job Codes

The adjunct recruitment and employment process is used for the following non-student instructional personnel classifications:

  • Job code 0700-Adjunct-instructor of record
  • Job code 0710-Adjunct Assistant-assistant to the instructor of record, assigned to a specific course for duties such as grading and tutoring
  • Job code 0770-ESL Adjunct-teaching select Intensive English Language Institute (IELI) courses in communication and writing/grammar
  • Job code 0703-PhD Student Mentor-mentorship of PhD students during their tenure in a PhD program

Compensation plan

An Adjunct Pay Schedule has been created to ensure appropriate compensation for adjunct instructors.  The rates on the pay schedule were determined based upon market data from comparable research institutions and academic disciplines.  Salaries below the minimum or above the maximum salary rate will require that a justification be attached to the ePAR.

Qualifications

All instructional faculty (including part-time and adjunct instructors) are required to meet the faculty credentialing guidelines established by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).  Required documents include an official transcript of the highest degree earned and a current C.V., which must be on file with the academic department or college and be available to provide to the Office of the Provost as needed to meet accreditation requirements.  Undergraduate syllabi must be stored in the Faculty Information System.  Individuals who do not possess the required credentials to teach their assigned courses, will require submission of  a credentialing course matrix and narrative justification to the Office of the Provost for review and approval before courses may be assigned.

Recruitment Process

The recruitment process for Adjuncts, Adjunct Assistants, ESL Adjuncts, or PHD Student Mentors is now initiated via the Adjunct Recruitment Request Form.  This from should be submitted to academic.resources@UNT.edu and once the request has been approved Academic Resources will initiate the posting within People Admin.​

The People Admin System is used to post jobs on facultyjobs.unt.edu and also on InsideHigherEd, HigherEdJobs and Academic Keys to generate a larger pool of qualified candidates for adjunct appointments.

Hiring Process

Selection

Departments should utilize the following strategies:

  • Establish an appropriate screening process upfront.
  • Utilize an applicant screening checklist or candidate rating form to ensure the selection process achieves a solid structure.
  • Consider all qualified candidates
  • Fair Screening and selection includes being:
    • Consistent
    • Non-discriminatory
    • Objective
    • Selecting the best qualified candidate(s)

Offers

  • As individuals are selected, departments will indicate them as “Under Review”, and then “Recommend for Hire”.
  • Academic Resources will review those selected to see if onboarding or background checks are needed, and notify the department so that appropriate documents can be sent with the offer letter.
  • Departments will issue offer letters directly, using the below template letter, to the selected individuals.
  • If needed, upon receipt of the signed offer letter, Academic Resources will send a link to the candidate to complete a criminal history check.
  • Signed offer letters are returned to Academic Resources.
    Offer Letter Template
    8-Week Offer Letter Template

New Employee Orientation

  • Orientation is mandatory and must be completed within the first 30 days of employment
  • The orientation session will automatically be available on canvas once onboarding is complete.
  • Adjunct will login with their EUID and password, then select the orientation course
  • For technical assistance contact CLEAR at or 940-369-7394

Length of Appointment

Adjunct Instructors are appointed on a semester by semester basis, according to the chart posted below in the Payroll Processing section.  The rate of pay is calculated on a per course basis.

Payroll Process

An ePAR must be submitted to place the employee on payroll each semester, using the dates on the following chart:
Download a PDF of this chart »

*Prorate FTE for courses that are larger or smaller than 3 semester credit hours

**Dates will vary from year to year.  Watch for annual instructions from Academic Resources.  If you have a salaried graduate student working in an 8 week course, please contact Academic Resources for assistance on dates and FTE that should be used for each individual situation.

Academic Session

Effective Payroll Dates

FTE (for 3 semester credit hours)*

Equivalent Hours per Week*

Fall

09/01 – 1/15

25%

10

Fall 8W1 (8 week 1)

09/01 – 10/31

50%

20

Fall 8W2 (8 week 2)

11/01-12/31

50%

20

Winter Session

12/01- 1/15***

50%

20

Spring

1/16 – 5/31

25%

10

Spring 8W1 (8 week 1)

1/01-2/28

50%

20

Spring 8W2 (8 week 2)

3/01-4/30

50%

20

Summer 3W1 (3 week 1)

06/01 – 7/15

50%

20

Summer 8W1 (8 week 1)

06/01 – 7/15

50%

20

SUM (summer)

06/01 – 8/31

25%

10

Summer 5W 1  (5 week 1)

06/1- 7/15

50%

20

Summer 10W (10 week)

6/1 – 8/31

25%

10

Summer 5W2 (5 week 2)

7/16 – 8/31

50%

20

Summer 8W2 (8 week 2)

7/16 – 8/31

50%

20

 

Contact Information

Questions regarding the Adjunct Instructor process should be addressed to Chance McMillan, 940-565-2138, or Chance.McMillan@unt.edu.

If you have not previously used the Faculty Jobs site or feel that you need refresher training, please contact Melissa Holland at 940-565-2673 or Melissa.Holland@unt.edu for more information on training sessions.