Frequently Asked Questions for Faculty

Below are Frequently Asked Questions about Student Perceptions of Teaching (SPOT) specific for departmental coordinators: please click on each question to see its answer.
If you have any additional questions, please email spot@unt.edu.

Does my department have to administer SPOT?

Yes, departments may opt to administer additional departmental evaluations, but every department at the university must administer SPOT.

When will the SPOT be administered?

Administration of SPOT will be open the 13th - 15th weeks of the long semester prior to final exams.  Administration of any other departmental evaluation must be done before or after the SPOT administration. 

Student evaluations for the fall 2019 session are listed below.

Term Session Dates Survey Administration Dates
Regular Academic Session August 26 - December 13 November 18 - December 5
8W1 August 26 - October 18 October 7 - October 17
8W2 October 21 - December 13 December 2 - December 12

How do I choose the appropriate form for my course?

Each department will set its own protocol about how forms are chosen. Faculty should check with their departmental coordinator (in most cases, this person will be the department chair's assistant). A list of the 15 different types of forms can be found on the SPOT website.

When do I need to decide what form I am using?

This decision will be made at the departmental level. Faculty will need to check with their department chair and/or departmental coordinator to find out the date. Decisions should be made no later than three weeks prior to the survey launch.

How do I know if an evaluation was set up for my course?

Faculty will receive email notification as soon as an evaluation is created by the departmental coordinator for their course. PLEASE NOTE: this email will include the survey link for the students; faculty cannot log in. Please use your faculty portal at (https://untiasystem.org/faculty) to access your course evaluation.

Why was an evaluation survey set up for my course?

House Bill 2504 mandates that public universities administer end-of-course student evaluation surveys. Although SPOT is administered at UNT to meet this state requirement, the ultimate goal is to use the results to improve teaching effectiveness. Classes excluded from evaluation include, special problem courses not linked to larger enrollment classes, thesis and dissertation enrollment, and classes with only 1-2 students enrolled. If your department is not wishing to set up an evaluation for a course outside of these, it needs to be documented.

How can I preview the evaluation survey?

You can preview the survey by logging into the faculty portal (https://unt.iasystem.org/faculty), selecting the term/session of your course and clicking on 'Preview' under the 'Action' column.

Can I add my own instructor questions to the survey after it is created?

Yes, instructions to add individual questions can be found in the SPOT faculty user guide. When you receive notification that your survey has been created, you will be prompted to add your own questions.

If I add a question to the survey, will my chair see the results?

Yes, the response to your additional questions will be incorporated into your final report which is accessible to the chair.

How do students access the evaluation survey?

Students will receive an email notification with the link to the course evaluation. Instructors may send students a reminder e-mail with the unique survey link for their course or post on their course's blackboard page.

How can I tell how many students have completed the evaluation?

You can monitor your completion percentage in the faculty portal (https://unt.iasystem.org/faculty) once the evaluation is open to students.

Will I be able to see the names of students who have completed the survey?

No, but students receive an automated confirmation email immediately upon submission of their completed course evaluation.

A student has dropped out of my class, will they still be able to complete the survey?

No, the course list is uploaded into the system after the last official drop date; therefore the updated class list should reflect the most current students enrolled in your course at the time of the survey administration.

May I have student comments removed from my evaluation?

Students are informed that all comments that contain coarse or violent language and/or content, or derogatory remarks about the person's gender, race, sex, religion, national origin or other personal characteristics will be removed and not taken into consideration. Faculty shall contact their Department Chair and Provost Office (spot@unt.edu) to have such comments removed.

How can I view survey summary reports?

Reports are available via the faculty portal (https://unt.iasystem.org/faculty). Release dates for reports will be three days after grades are posted for the semester. Instructions for pulling a report can be found in the SPOT faculty user guide.

If I am asked to submit student evaluations for teaching performance, will I need to include SPOT results?

When submitting evidence of teaching effectiveness at the University level (tenure and promotion/faculty awards), SPOT evaluations must be submitted. This is not to preclude other measures of teaching effectiveness.

How do I interpret the reports?

IASystem forms include FOUR summative global questions to allow cross-class and cross-instructor comparisons. View the 'faculty user guide for directions on interpreting reports'.