Institutional Effectiveness (TracDat)

The Office of University Accreditation (UA) supports the ongoing process of collecting and analyzing data and implementing data-informed decisions as related to the goals and outcomes of the UNT mission. UA manages the TracDat database for institutional effectiveness (IE) plans, and reports institutional effectiveness to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).

Why do we have Institutional Effectiveness plans at UNT?

The Institutional Effectiveness process is focused on improving UNT’s student learning outcomes and services, while increasing student success and institutional quality.  Not only is it the right thing to do for our students and UNT, but including continuous improvement and innovation as part of the institutional culture ensures that student success and achievement are at the forefront of our mission.

UNT has built Institutional Effectiveness plans using TracDat for all degrees and graduate certificates; as well as administrative, academic and student support, research and public service units.  In addition, UNT assesses the student learning outcomes of general education courses (Core curriculum classes) in TracDat.  All of these plans align with SACSCOC Comprehensive Standard 3.3.1.

The SACSCOC Comprehensive Standard 3.3.1 states:

The institution identifies expected outcomes, assesses the extent to which it achieves these outcomes, and provides evidence of improvement based on analysis of the results in each of the following areas:   educational programs, to include student learning outcomes  administrative support services  academic and student support services  research within its mission, if appropriate  community/public service within its mission, if appropriate

-- SACSCOC  The Principles of Accreditation:  Foundations for Quality Enhancement

How does UNT document institutional effectiveness?

In 2008, UNT adopted TracDat as the university-wide database for the collection and storage of academic and administrative assessment plans.  University Accreditation (UA) oversees the administration of the TracDat database.  UNT’s Strategic Plan goals, program objectives and copies of assessments, results and future plans are stored in the database, allowing for outcomes to be tracked across time.  Each assessment plan is reviewed and critiqued annually, in accordance with UNT’s Institutional Effectiveness Plan.  

Who reviews UNT Institutional Effectiveness plans?

In addition to the UA office, UNT utilizes peer-review committees to evaluate IE plans.  These committees score plans according to a rubric; provide feedback; and meet with those needing support.  The Office of University Accreditation is thankful for these voluntary members’ service and dedication to UNT’s institutional effectiveness process:

UNT Institutional Effectiveness Timeline *

*Please note that the assessment of The Core is not managed by UA.  Inquiries about timelines for Core assessment data should be directed to Dr.Wendy Watson, Director of the Core, at 940.565.4413 or

This timeline is only for IE purposes, and not for Core assessment.

September 2015 – August 2016
  1. Assessments occur
  2. Data are collected and analyzed
  3. Results are entered in TracDat
  4. A copy of the results are uploaded in TracDat
  5. Recommendations for improvement entered in TracDat
October 15, 2016
  1. Final 2015-16 plans due with completed results, evidence, and recommendations with follow-up on 2014-15 recommendations
  2. 2016-17 new/updated outcomes, methods of assessment with criterion statements and uploaded samples/supporting documents are due
  3. Plan Audits take place (Quantity, not Quality)
November 2016 – April 2017
  1. Peer Committee Review and scoring of 2015-16 IE reports in TracDat occur (Reviewing for Quality)
  2. Feedback provided to the IE Plan owners
October 15, 2017
  1. Final 2016-17 plans due with completed results and recommendations
  2. 2017-18 new/updated outcomes, methods of assessment with criterion statements and uploaded samples/supporting documents are due


What tools are available to help with IE plans and TracDat?

The UA office is always available to support TracDat users with their IE plans.  In additional to one-on-one support, the office has provided some tools assist with institutional effectiveness efforts.  Please contact the UA office if you have any questions.

Common Myths on UNT’s Institutional Effectiveness Process for Administrative Units.

Institutional Effectiveness & TracDat Tools

UNT 2016-17 Program of Institutional Effectiveness

This is UNT’s program of institutional effectiveness for the academic year 2016-17.

2016 TracDat and Institutional Effectiveness Guidelines


This is a copy of the presentation for the new TracDat v5 interface provided in Fall 2016 as a refresher and new user training.

2016 Peer Review Rubric


This is a copy of the rubric used by the peer-review committees to score IE plans for feedback to IE plan owners.

How to hide inactive/complete outcomes


TracDat users can hide (filter) their inactive assessment methods and completed outcomes to simplify the work with active outcomes.

How to reveal hidden inactive/complete outcomes


TracDat users can follow these steps to reveal inactive or completed outcomes that are filtered.

TracDat Instructions for assessing the Core


Reporting assessment for the Core is a separate process that also uses TracDat.  Follow these instructions for building assessment methods and reporting results for the Core.

Other Assessment Organizations

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