The Chairs Council of the
University of North Texas Constitution
ARTICLE 1: NAME
The name of this organization shall be the Chairs Council, hereinafter referred to as “the Council.”
ARTICLE 2: PURPOSE
The Council shall exist to facilitate and improve the work of faculty department chairpersons by: (a) referring issues and informing the university administration on items that are of interest and/or relevant to chairpersons, (b) assisting chairpersons in the performance of their duties, (c) providing development opportunities for chairpersons; and (d) advancing the University’s mission.
ARTICLE 3: AUTHORITY
The Council may consider issues and provide recommendations to the administration on matters of interest to chairpersons in accordance with ARTICLE 2. The Council may act at the request of the Vice-President for Academic Affairs or other appropriate administration officials. The Council may issue reports and recommendations on such issues to all UNT chairpersons, UNT administrators and other UNT officials and organizations.
ARTICLE 4: MEMBERSHIP ON THE CHAIRS COUNCIL
SECTION 1: Eligibility
Membership on the Council shall consist of one representative from each of the following schools and colleges: (a) College of Business Administration; (b) College of Public Affairs and Community Service; (c) College of Education; (d) College of Engineering; (e) School of Merchandising and Hospitality Management; (f) College of Music; and (g) School of Visual Arts. Because of its greater size, the College of Arts and Sciences shall be entitled to two representatives on the Council.
SECTION 2: Duties
Members are expected to attend all meetings of the Council. Members shall serve on committees of the Council and may be elected as an officer of those committees. Members shall be available to their constituents, and let them know how they may be reached. They shall be willing to hear concerns, to receive information and suggestions, and to communicate these effectively to the Council. Members must keep their constituents informed of the work of the Council and matters that the administration communicates to the Council.
SECTION 3: Terms of Office
Each College and School shall determine its own mechanisms for electing or appointing chairs to the Council, and their terms of office. If an individual is named to serve an unexpired term vacated by another member, that individual shall serve the unexpired term.
SECTION 4: Removal from Office
During an elected term, a member relinquishes Council membership upon leaving the employ of the University, moving to an ineligible position, or being removed from the Council.
Any elected member can be removed from office for nonperformance of Council duties. The Council may initiate action to remove a member, or a request for removal showing cause may be brought in writing to the Council by any member. The Council shall investigate the matter on a case-by-case basis and shall recommend action if warranted. The Council shall provide a response to any member who requests removal informing said member of the Council’s decision in the matter. Removal shall be effective upon the vote of 2/3 of those present at a meeting of the Council at which a quorum is present. Possible causes of removal shall include, but not be limited to: failure to meet eligibility requirements; or for failure to adequately perform Council duties. Non-attendance; failure to consistently report activities of the Council to the constituents, or unavailability of the member to constituents are examples of failure to perform Council duties.
ARTICLE 5. RULES OF ORDER
SECTION 1. Meetings
1. Regular meetings of the Council shall be held every other month, September through May. Special meetings may be called if needed. Meetings shall be publicized in advance of the scheduled meeting. If the Chairperson has no new agenda items or proposals, they reserve the right not to hold a meeting but must give ample notification to Council members.
2. Where there is an urgent need to meet more than the regular meeting schedule, special meetings of the Council may be called by the Chair, or a majority of the members of the Council. The request for a special meeting shall be made in writing to the Chair. Ten working days’ notice should be given of any special meeting except in the case of an emergency situation.
SECTION 2: Agenda
Meetings of the Council shall have an agenda that includes the time and place of the meeting, the order of business, and copies of any substantive proposals.
SECTION 3: Voting Privileges
1. All matters brought before the Council that require a vote, with the exception of the election of officers, shall be decided by open vote, i.e., voice vote, show of hands, or roll call, as determined by the presiding officer.
2. A simple majority vote those present shall be used for legitimate motions (not including changes in items requiring a 2/3 vote for passage) which require only a majority for their adoption.
3. The following motions require a 2/3 vote of all members of the Council for adoption:
Amend (annul, repeal, or rescind) any part of the Constitution, Bylaws, or Rules of Order previously adopted. This motion requires previous notice.
Amend or rescind a standing rule, a program or order of business, or a resolution, previously adopted, without notice being given at a previous meeting or in the call for the meeting.
Suspend the rules.
Dispose from office or remove from membership (these motions require previous notice and discussion between parties).
SECTION 4: Quorum
The Council shall not transact official business without the presence of a quorum. A quorum shall exist when a simple majority of the voting members is present. When the absence of a quorum is challenged by a member of the Council, the Chair of the Council shall call the roll and the presence or absence of a quorum.
SECTION 5: Parliamentary Authority
Robert’s Rules of Order shall serve as the parliamentary procedure. The Council shall operate under Robert’s Rules of Order, newly revised. All proceedings and deliberations of the Council and its respective committees shall function under these guidelines.
ARTICLE 6. OFFICERS
SECTION 1: Composition
The officers of the Council shall be: Chair and Vice Chair/Secretary.
SECTION 2: Duties
1. The Chair shall have the following duties: approve agendas and preside at all Council meetings; represent Council at all functions which require representation of the Council, or appoint a current Council member in his or her place; call special meetings when deemed necessary; have signature authority and approval of all expenditures; prepare written reports; communicate actions of the Council to appropriate administrators of the University and be responsible for all official correspondence with the University.
2. The Vice Chair shall have the following duties: preside over meetings in the absence of the Chair; assist the Chair in performing leadership responsibilities; record minutes from each Council meeting and submit the final copy of the minutes to the Chair and Council members; and keep a complete roster of Council members, including, but not limited to, name, e-mail, phone number, committee membership, term of office.
SECTION 3: Elections
The Chair shall be nominated from the floor, elected, and begin the term at the beginning of the first meeting of the Fall semester. A simple majority of those present and voting at a meeting of the Council at which a quorum is present is required for election. The Chair shall appoint a Vice Chair/Secretary.
SECTION 4: Terms of Office
The Chair shall be elected for two-year terms, beginning on the day of classes for the Fall semester. The Vice Chair/Secretary shall serve at the pleasure of the Chair.
SECTION 5: Vacancies
In the event that the Chair is unable to complete the elected term of office, the Vice Chair shall assume the vacant office for the length of the unexpired term.
ARTICLE 7: AMENDMENTS
SECTION 1: Chairpersons at the University of North Texas may propose an amendment to this constitution and/or bylaws by submitting to any Council representative a written proposal. The Council Chair shall distribute a copy of the proposed amendment to all members of the Council where it shall be reviewed.
SECTION 2: If deemed relevant the proposed amendment and/or by-laws shall then be presented to the Chairs Council for consideration. A 2/3 majority of all members of the Chairs Council must vote to propose an amendment and/or by-law for presentation to all department chairpersons.
SECTION 3: The proposed amendment and/or by-law shall be placed on the agenda of the next two meetings of all department chairpersons for reading during the first meeting and discussion and voting during the second reading. Passage requires a two-thirds (2/3) positive vote of those present department chairpersons.
ARTICLE 8: RATIFICATION
SECTION 1: The current Chairs Council is allowed to propose this Constitution to all UNT department chairpersons by a 2/3 majority vote of all members of the Chairs Council.
SECTION 2: The proposed Constitution shall be distributed to all department chairs for a comment period of no less than one month. Passage requires a two-thirds (2/3) positive vote of those department chairpersons present at the first called meeting of all chairs following the one month comment period.
SECTION 3: Upon ratification by UNT department chairpersons, the Constitution shall be presented to the President of the University of North Texas and to the UNT Board of Regents for approval and for inclusion in the UNT Policy Manual and Faculty Handbook.