Reporting

  • The Office of University Accreditation (UA) provides oversight and resources for accreditation reporting to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), and for compliance reporting with the Texas Higher Education Board (THECB).
  • UA manages the Improve database for institutional effectiveness (IE) plans and reports institutional effectiveness for SACSCOC.
    • Improve is the University-wide database for collection and storage of academic and administrative improvement plans. UNT focuses on two major categories of expected outcomes: Academic Expected Outcomes (i.e. student learning outcomes) and Non-Academic Expected Outcomes (i.e. administrative outcomes). These plans document how UNT’s academic programs and administrative units demonstrate a commitment to principles of continuous improvement. Improvements should be based on a systematic and documented process of assessing institutional performance in respect to mission. The institutional effectiveness process involves all academic programs, services, and constituencies across campus at all levels.
    • Each year department chairs should ensure that data is reported for each plan under their department. Each degree program reports on student learning outcomes (SLO) and the department reports on administrative outcomes (AO). Maintenance of the department plan by the chair is vitally important Department chairs should ensure data is collected and reported for all plans any core curriculum courses by due dates.
    • Programs which are delivered by more than method of delivery must disaggregate and analyze results data by delivery mode (face to face, online, off-site locations)
    • Institutes and Centers are encouraged to use the Improve system to fulfill annual reporting requirements.
    • Courses within UNT’s core curriculum are expected to document effectiveness. Each course either reports through Canvas or the Improve system each fall and spring semester.
    • For more information regarding department/division responsibilities and IE cycles, deadlines, and training opportunities, visit UA’s website. 
  • UA oversees Academic Program Review (APR). The university process for APR requires units to submit an APR every ten years. This review gives each unit an excellent opportunity to assess its mission, strengths, and challenges. In addition, the unit evaluates its curriculum, operation, and resources relative to the university’s mission and strategic priorities. Institutional Effectiveness reports in the Improve system are a component of the APR.
  • UA monitors and reports off-site instructional locations. Any academic department planning to teach a course at a new off-campus instructional site should contact Kimberly Faris in UA with questions and complete the UNT Form to Add an Off-Campus Site for Instruction. The form can be found on the UA site. UA can confirm whether the site is new to UNT.
  • All courses taught off the main UNT campus are submitted to the UA office for approval through scheduling in Courseleaf. Study Abroad and Study in America courses use SA-100 and SIA 200 forms instead of Courseleaf.
  • Study Abroad courses and international field trips should be routed through UNT’s Study Abroad office. Once approval is gained by the Study Abroad office, the course is routed through UA for approval as well. SA-100 forms are produced by International Affairs after the course is approved.
  • Study in America (outside of Texas) or travel courses in Texas should be routed to the UA office with a SIA-200 form. These courses require additional reporting which UA handles for the department.
  • UNT at Frisco is considered an off-site location. Courses scheduled at off-site locations are routed through UA for approval including Frisco.
  • If you are adding or closing a program at an offsite location, please contact UA for reporting requirements. Programs offering 50% or more of a program off-site require approvals and additional external reporting handled by UA. If an approved program decides to stop offering a program at an offsite location, contact UA to begin the teach-out/closure approval process. Instruction should not stop until approval is received.
  • UA publishes goals and outcomes for student achievement on its website.
  • Please share  copies of status updates, self-study reports and responses from specialized program accreditors (i.e., ABET, AACSB) with the UA office. Some specialized program responses require SACSCOC notification.

New degrees and changes to existing degrees
The Office of University Accreditation stands ready to help faculty and administrators report their substantive changes to the appropriate bodies. Several types of changes do require prior approval before implementation. UA’s website contains a section dedicated to substantive changes and reporting requirements for each. https://accreditation.unt.edu/changes

The following types of changes require initial provost approval as the changes require reporting to the THECB and/or SACSCOC:

  • Creating a new degree/standalone certificate (online, face-to-face, or hybrid)
  • Adding a concentration to a degree (only required if the concentration significantly changes the degree in its current form)
  • Consolidating degrees
  • Initiating programs by distance education1
  • Adding an additional method of delivery to a currently offered program2
  • Closing a degree or certificate at all locations and by all methods of delivery3
  • Closing a method of delivery, an off-campus instructional site or a program at an off-campus instructional site (like UNT at Frisco) 2,3 
  • Increasing/decreasing SCH for a degree/certificate
  • Changing a CIP code
  • Changing program modality to more than 50% electronically delivered, e.g. online, video conferencing, etc. 1,2
  • Entering into a collaborative academic arrangement that includes the initiation of a dual/joint program
  • Offering a degree or certificate program at an offsite location4
  • Initiating a direct assessment competency-based educational program
  • Renaming a degree/certificate
  • Creating a Grad Track pathway (a copy of the Grad Track application should be attached to this form)
  • Changing the name of a college/academic department
  • Moving degree/certificate programs between colleges/departments
  • Moving departments to other colleges
  • Creating/closing a department/college

1 Distance education is a method of delivery in which 50% or more of instruction occurs when students and the instructor are not in the same location. It includes synchronous and asynchronous instruction. If instruction is delivered to a location by distance education (synchronously or asynchronously) and students are required to be at the location to receive instruction, then the location is considered an off-campus instructional site.

2 A specific mode of delivery applies when 50% or more of a program (credential) is delivered by that method. A program may be delivered 50% or more by more than one method (students may have the option to choose from different methods of delivery for the same program, e.g. predominately face-to-face versus predominately distance education).

3 Closure is defined as closed to admission or entry, not the cessation of instruction. Closure approval ensures the institution has a plan and process to provide students reasonable completion options that minimize disruption and additional costs.

4 Percentage of program instruction at off-campus instructional locations: The percentage of the total instruction required to earn a credential measured in credit hours. The Office of University Accreditation should be notified once a program decides to offer 25% or more of a program at an off-campus instructional site.

The Office of Data, Analytics, and Institutional Research (DAIR) promotes sound analytic and institutional research practices, manages existing data models, provides decision makers and external agencies with official and transactional academic, enrollment, faculty, financial, and student data. The office has four main functional areas and responsibilities. These areas are 1) institutional research, 2) data governance, 3) data modeling, and 4) analytic deployment.

  • The Insights Program is a comprehensive approach to data warehousing and predictive analytics. The Insights Program is for internal instructional policy analysis and decision making. The Insights Analytic Dashboards include information regarding enrollment trends, grade distributions, retention efforts, awarded degrees, student demographics, and much more. The DAIR team provides access and training for all full time UNT employees. To learn more about the program, or request training, the DAIR website provides a training request link.
  • Contact: Daniel Hubbard (Daniel.Hubbard@unt.edu) (940) 369-6189


 

Centers and Institutes provide an important framework for advancing UNT's strategic goals related to externally funded research, outreach, interdisciplinary scholarship, and service. In addition to the Institutes of Research Excellence the University currently has Academic Centers and Institutes subject to periodic review in adherence with UNT Policy 06.046. Administrators representing  Academic Affairs and Research and Innovation conduct the reviews of UNT centers and institutes every spring with the assistance of the Executive Council of Center/Institute Directors (ECCID). Current policy calls for centers and institutes to be reviewed on a 5-year cycle. The Centers and Institutes list provided on the Office of the Provost and Vice President for Academic Affairs website shows the organized research and service units that engage in research and/or public service and training. 

The University of North Texas System is committed to maintaining a comprehensive record and information management program in accordance with all applicable laws, institutional policies, and industry best practices. The Institutional Records Management Program is led by the Records Compliance Officer in the Office of University Integrity and Compliance and directs records and information management initiatives for the UNT System, UNT and UNT Dallas. For more information see UNT Policy 04.008 Records Management and Retention; or if you have any questions concerning records retention schedules, the disposition process, or historical records, please contact the office.

The UNT Budget Office serves as a resource to all levels of management and operating entities within UNT to develop financial plans that support and align with the strategic plan and goals of the institution. Every college at the University has their own budget officer that can assist with any budgetary questions that arise. The University’s budget contact is listed below.

The Office of Space Management & Planning is the central governing office of all space on campus. The office is responsible for the management of space through planning, tracking, assignment, auditing, analyses, and reporting of current and future needs based on the strategic and research goals of the institution, while maintaining proper alignment with the Master Plan.

Every spring, department chairs are required to complete the Space Survey. All public higher education institutions in the State must submit an annual facility inventory report to the Texas Higher Education Coordinating Board (THECB). If you have any space concerns, please email the office at SMP@unt.edu. 

The Office of the Provost Deadline Calendar is distributed to deans and deans’ assistants and includes deadlines that all department chairs should be aware of in order to prepare in advance for nomination requests and recommendations. Chairs should contact the Office of the Provost at (940) 565-2550 for additional information.